Expense Report

Over 500 Systems Delivered.

We make Workflow, Audit and Compliance Easy.

PricingRequest A Demo

"We could not be more pleased with the ease of use and functionality..."

— Catherine Carter

Financial Specialist

Great Lakes Bioenergy Research Center

Flexible. Powerful. Installed Fast.

Need a customized solution to manage your expense and reimbursement process?

Pick a leader in paperwork automation. Whether your expense reports are simple or complex. Whether your back-end processing is fast or time-consuming and tedious. We're here to automate your paperwork.


  • Easy Like Paper
  • Smartphone Receipts
  • Customized Design
  • Email Reminders
  • No Desktop Software
  • No Training Needed


  • Easy Administration
  • Advanced Reporting
  • Flagging/Policy Validation
  • Accounting Friendly
  • Audit and Compliance
  • 100% Satisfaction Guaranteed

Assembled In California

As a paperwork automation firm we maintain a production facility in California to serve your needs. The facility is used to add special features to your product (see extensions below) and make ongoing changes if and when needed.

Save More

Did you know that Aestiva does not have recurring license fees? We provide a perpetual license. See pricing below. Call for details.

"We could not be more pleased with the ease of use and functionality..."

— Catherine Carter

Financial Specialist

Great Lakes Bioenergy Research Center

Why Aestiva Expense Report?

Automated Approvals

Hundreds of kinds of automated workflows to fit every need.


Includes an advanced reporting engine that's also very easy to use.

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

Supports Goods & Services

The most basic systems support full and partial receipt of goods and services.

Accounting & ERP Integration

We're experts in integration. Over half of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm. So we adjust our systems to meet your particular business process. "Flexibility" is our middle name. Call and see for yourself.

Hundreds Of Modules

Highly customizable and flexible

OCR and Auto-Match

Use this module to OCR expense receipts and automatically match them to corporate credit card data. Call for details.

Credit Card Integration

Use this module to save users from having to re-enter corporate credit card expenses. Call for details.

Credit Card Import

If your users use personal cards for their expenses, they will benefit from this expense report software tool. It gives them the ability to import credit card expenses directly into their expense reports.

Multi-Currency Support

Need to support different currencies and different accounting systems? This Expense Report Software product can be provided in single or multiple languages, and configured to support different currencies, perform daily currency conversions, and provide currency calculators. Call for details.

Multi-Language Support

Need to support different languages? This product can be extended to support different languages. Call for details.

Offline Expense Report

Need to fill out an expense report while you're at 30,000 ft in the air on a plane? Then you want Aestiva's offline import utility.

Pre-Travel Request Form

Need to automate pre-travel requests too? We have a system for that. See Aestiva Travel and Expense.

Policy Flagging Extensions

The basic expense report software does include a Policy Flagging Module. However, if you need to add custom flagging or validation, the policy module can be extended.

Spot Check Tool

A handy tool to perform compliance checks that can be set up and customized per your requirements.

Price Tiers for Aestiva Expense Report Software
One-time (non-recurring) pricing based on number of active named users.
Price below includes setup and installation. Please call for quotation.

EX-15 $2,995 (Up to 15 users)
Plus $125 per additional user.
EX-50 $4,495 (Up to 50 users)
Plus $89 per additional user.
EX-150 $11,495 (Up to 150 users)
Plus $75 per additional user.
Other Call for pricing.
Scaleable to 100,000+ users.

Learn how Aestiva Expense Report can improve your workflow.

Call Us Schedule A Demo